Hazardous Materials (HAZMAT) Emergency Response Teams protect life and the environment by responding to chemical emergencies and minimizing the dangers associated with them. In this week’s post, we’ll take a look at an interview with Cynthia Struve. For over 16 years Cynthia, a SmartDraw Power User, has been an active member of a HAZMAT Emergency Response Team working collaboratively with local agencies to ensure the public’s safety through the mitigation of hazardous materials incidents.
AS A MEMBER OF A HAZMAT RESPONSE TEAM, WHAT IS YOUR ROLE?
As a county Emergency Management Coordinator, I have oversight of the county Hazardous Materials Response Team. In my role, I am responsible for authoring key documents for hazardous material responses such as FEMA approved all-hazards mitigation plans and Homeland Security equipment grants.
The Disaster Management CycleSmartDraw Tip: To create this diagram an existing SWOT Analysis Diagram Example was used as a starting point. Locate the template by select the Strategic Planning Category in the Left Panel. Navigate to the SWOT Analysis sub-category and select Market Analysis SWOT example diagram.
WHY DID YOU CHOOSE SMARTDRAW?
It’s been so long since the first time I used SmartDraw. I remember needing to create an organizational chart. After a failed attempt to use MS Office, I did an online search and found SmartDraw. I downloaded the trial and fell in love with it!
HOW DID YOU BECOME SUCH A LOYAL SMARTDRAW CUSTOMER?
I started using SmartDraw over 10 years ago. With all of the added changes and updates over the first few years that I was using it, I saw the potential of using SmartDraw as an added benefit for all of my emergency management related planning, exercise programs, and writing detailed disaster reports. Even with the cuts in government funding, I have continued purchasing the program from my own pocket. It is too much of an added benefit to not include it as part of my planning.
CAN YOU DESCRIBE HOW YOU USE SMARTDRAW ON A DAY-TO-DAY BASIS?
The program assists me in quickly designing organizational and flow charts for hazmat related planning projects, creating layouts for hazardous material decontamination lines, incorporating timelines into hazardous substance response reports, designing emergency response agency training exercises, key communication plans, mass evacuation and mass casualty emergency response plans.
In addition to developing large scale planning and training programs, I do a lot of community outreach. I have developed information flyers and brochures on emergency focused situations such as tornados, flash floods, hail, and snow storms. Once I develop the brochures, I print them out and drop them off at local businesses throughout the community. I was able to create all this and so much more . . . thanks to SmartDraw.
Circle Spoke Diagram Depicting SmartDraw Templates Used by Cynthia on a Routine BasisSmartDraw Tip: To create this diagram an existing Circle Spoke Diagram Template was used as a starting point. Locate the template by select the Marketing Charts Category in the Left Panel. Navigate to the Circle Spoke Diagram sub-category and select Spoke Diagram (6-piece).
HOW DID YOU BECOME A SMARTDRAW POWER USER?
The SmartDraw website’s videos – they work. I download the videos of the templates I use and keep them in a folder on my desktop. So, when I need something I just jump back to the videos I need.
THE FOLLOWING ARE A SAMPLE OF SOME OF THE HAZMAT RELATED DIAGRAMS CYNTHIA HAS DEVELOPED OVER THE YEARS
Diagram 1. Local Emergency Planning Committee (LEPC) Reporting Requirements Flowchart
This flowchart outline the reporting requirements. Under the Emergency Planning and Community Right-to-Know Act, LEPCs must develop an emergency response plan, review the plan at least annually, and provide information about chemicals to citizens.
Diagram 2. Severe Storm Evacuation Shelter Areas Floor Plan
This floor play is one of the very first projects I put together for a local school. I was asked to do a walk through and suggest shelter areas that could be utilized during severe weather if the students and faculty had to be evacuated from the classrooms.
Diagram 3. Full Activation Emergency Operations Center (EOC) Organizational Chart
We have new members anywhere from 3 to 4 times in a year. As a result, I’ve got to maintain our org chart. With SmartDraw, I’m able to click on it and make the change. It’s that easy. I created this org chart when I first started using SmartDraw over 10 years ago.
Diagram 4. County Map: 1998-2008 Presidential Disaster Declarations
WHAT ARE YOU WORKING ON NOW?
I am working towards a bachelor degree in Information Systems Security – Cybersecurity. Before starting my program at American Military University, I reviewed the requirements for my classes and many of them listed Visio. So, I looked into using Visio. Visio is a very complicated program from what I saw. I looked at the price and oh, my Lord . . . there was no way I was going to use that. When I asked my professor if there were any other options, he emailed me the link to SmartDraw. Oh yes!!! We can use SmartDraw.
It turns out that both Visio and SmartDraw are approved software programs to be used in class. I’ll need to create a lot of network designs for class assignments plus many other types of diagrams, charts, graphs etc. SmartDraw is going to play a big part in my educational pursuit.
GET STARTED TODAY!
SmartDraw is equipped with a robust Emergency & Disaster Planning Template Category. It contains a number of templates, sample diagrams, and symbols to help you get started in no time.
DO YOU HAVE A STORY YOU’D LIKE TO SHARE?
How do you use SmartDraw? I’d love to hear your story. I’m always intrigued to find out how other members of the SmartDraw community are using it. Send me an email at email@example.com.